Any personal data you provide to us is controlled by LDN Properties Limited, a company registered in England and Wales (04636129) which has its registered office at 330 Linen Hall, 162-168 Regent Street, London W1B 5TD and is registered as a data controller with the Information Commissioner's Office under reference Z7733416.
LDN Properties Limited can be contacted:
- by telephone: 020 7183 3022;
- by email: firstname.lastname@example.org; or
- by post: 332 Linen Hall, 162-168 Regent Street, London W1B 5TD.
If you have any queries about the way we use your personal data, you can contact our Data Protection Officer, using the email, telephone or postal details above.
2. Your dataWhat personal data do we collect from you?
We collect various personal data from you in a number of different ways:
- information from the Website including your Website usage, IP address, operating system, browser type and settings;
- when you fill in any forms on the Website you will be required to provide us with personal information in order for us to provide our Services to you; and
- correspondence that is exchanged between us including post, telephone calls (which may be recorded for the purpose of security and training), SMS text message, digital messaging application or email.
We collect your personal data to ensure that we are providing you with the best service we possibly can. We may use your personal data in the following ways:
- to provide our Services to you;
- to develop and improve our operations and Services that we provide;
- to contact you for your views and feedback on our Services; and
- to notify you occasionally about important changes or developments to the Website and/or our Services.
We process your personal data where we have a lawful reason to do so. These lawful reasons are:
- we have your consent;
- we are entering into or are performing a contract with you;
- it is in our legitimate interests; and
- when we are under a legal duty.
When you have requested our Services, we process this personal data on the basis that we are taking steps to enter into a contract with you. When we have provided Services to you, we process your personal data on the basis that we need this information to fulfil our obligations under the contract we have entered into with you.
There are also certain times when we will process your data on the basis of legitimate interests. This will be when we are carrying out one or more of the following:
- pursuing our commercial activities and objectives;
- complying with applicable legal obligations and any codes of conduct;
- improving or developing our business operations and Services;
- protecting our business, shareholders, employees and customers;
- providing you Services that you have requested but where there is no contract to enter into with us; and
- allowing you to browse the website.
You can withdraw your consent to us processing your personal data for marketing purposes at any time. This can be done in a number of ways:
- by following the "unsubscribe" mechanism in any marketing communication we, or any associated third party, send to you;
- by contacting customer services or our Data Protection Officer using the contact details above;
If you change your mind about agreeing to us processing your personal data, this will not have any effect on the lawfulness of any processing we have carried out before you change your mind.Do I have to provide you with my personal data? What happens if I don't?
In order to provide you with Services you will need to provide us with certain information so that we can process your data in a lawful way. In addition, we may contact you by post, telephone, SMS text message, digital messaging application or email. For example, we may contact you by the above methods if it appears you are having issues completing forms or abandon before submitting your form, to provide assistance or to invite you to take part in a survey. Please note that we may not be able to continue providing our Services to you if you request that we do not contact you.
We will ask you whether you would like us:
- to use browser push notifications to receive alerts including those based on your personal data. You can control your browser push notifications (including opt outs) in your browser settings.
In order to provide you with Services we may disclose your personal information to our sub-contractors, agents, service providers, partners and members of our group of companies (which includes any company linked to us in some way by common ownership or management). A full list of data processors is available on request subject to commercial sensitivity. We will ensure that such persons manage your information securely and use it only in respect of the provision of Services to us and/or on our behalf.
If you were introduced to us by a third party, we may give them your contact details and sufficient information about you for their accounting and administration purposes.
We may disclose your personal information to third parties:
- in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
- if we (or substantially all of our assets) are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets;
If you give us false or inaccurate information and/or we suspect fraud, we may pass information to appropriate law enforcement agencies.
We understand that the privacy and security of your personal data is of great importance and therefore we have implemented technology, security polices, rules and controls to protect your information.
We collect personal information for specific purposes and on specific legal bases and endeavour to collect only the personal information required for those purposes. Once this purpose has been fulfilled and the personal information is no longer required, we will anonymise your data by removing any identifiable information or erase it.Where will your personal data be held?
The information you provide to us via the Website will be stored and processed on servers based in the UK and Ireland. However, in the course of providing our Services we may transfer your personal data to our service providers who are based outside of the European Economic Area (EEA).
If any personal data is transferred or stored outside of the EEA, we check whether the EU Commission has determined that it will afford the same level of protection as it would within the EEA (this is called an adequacy decision). If it will not, we will ensure any such transfer is subject to appropriate safeguards (for example by putting appropriate contractual provisions in place with relevant third parties to provide us with reassurance about the security of your personal data) or is otherwise permitted in accordance with the provisions of the GDPR. However, you acknowledge that communications sent via the Internet cannot be guaranteed to be completely secure.
3. Your rightsRight to access
You have the right to access the personal data we hold about you. Requests to access your personal data should be made in writing and sent by email or post. You can do this by using the contact details above.Right to rectify your personal data
If you notice that the information we hold about you is not correct, you may ask us to change it to make sure that it is accurate and up to date.Right to be forgotten
You may ask us to delete your personal data in certain circumstances. It may not be possible for us to delete any or all of the personal data we hold about you where we have an ongoing relationship, however please contact our Data Protection Officer who will be able to assist with your request.Other rights
You may also ask us to stop or restrict our processing of your personal data or to transfer your personal information to a third party in certain circumstances.
Please contact our Data Protection Officer if you wish to exercise any of your rights, using the contact details at the start of this policy.
Cookies are small files that are written or downloaded to the hard drive of your computer or other device when you access a website. Cookies can be used to allow websites to store and quickly retrieve login information on your computer (or other device) and provide data that can be used to improve service quality. You may set up your computer (or other device) to reject cookies or notify us that you object to the issue of cookies. However, should you do so, you may not be able to use the whole of, or certain features on, our Website. To find out more information regarding cookies, including how to see what cookies have been set and how to manage and delete them, you can visit www.allaboutcookies.org.
Details of the cookies we use are displayed below:
LDN Properties cookie banner view cookie - This cookie is used to record if a user has viewed the banner notifying usage of cookies on our Website and has the following name: cookieconsent_status. This cookie will last for 12 months.
Third party cookies - Google Analytics - This is a web analytics service provided by Google acting in the capacity of a Data Processor. Cookies and trackers used to measure web traffic, provided by the website as the Data Controller and its Data Processors acting on behalf of the Data Controller. All data is anonymised before sending to the Data Controller or Data Processor (no data sharing). You can freely opt out of this anonymous analytics category. We use Google Analytics, set with the AnonymizeIP Flag to true, meaning that the last octet of your IP address won't be logged, making it anonymous. No other user identifiable pieces of data are captured. No other Google services we use are linked to our Google Analytics account. We have a data processing agreement in place with Google. To opt out from Google Analytics see: https://tools.google.com/dlpage/gaoptout To see more information about cookies from Google and cookie time frames: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage?csw=1
5. Other informationThird party websites
Emails that we send, including any attachment(s), may contain sensitive and/or confidential information and is intended for the named recipient only. If you are not the named recipient, please notify us immediately, delete it from your system and do not copy, communicate or take any action based on it or its contents.
Please note that although we take reasonable precautions to safeguard emails, we do not guarantee that emails are virus free and have not been intercepted and/or changed and we accept no liability in respect of the same. Please carry out your own checks prior to opening the email and/or any attachment(s).What if I have a complaint?
If you are unhappy about how your personal data has been used please contact our Data Protection Officer using the contact details above.
You may also complain to the Information Commissioner's Office www.ico.org.uk or by post at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF), which regulates the processing of personal data.